Description
About the Firm
TBW Law is a fast-paced personal injury and trial practice in Newport Beach. We handle significant injury and wrongful-death cases, prepare multiple matters for trial each year, and pride ourselves on delivering high-level advocacy for our clients. We are seeking an experienced litigation paralegal who can hit the ground running and operate with a high degree of independence, organization, and professionalism.
Position Overview
The paralegal will support litigation attorneys from intake through trial, including calendaring, deposition coordination, trial preparation, client communication, and case file management. This role requires a strong understanding of California civil litigation procedures, excellent organization, and the ability to manage deadlines without micromanagement.
A detailed outline of our firm’s expectations and protocols is available and will be provided to all applicants invited to interview.
Key Responsibilities
Calendaring & Deadline Management
Maintain and update all litigation deadlines, hearings, depositions, mediations, expert disclosures, and trial dates.
Immediately calendar new dates upon receipt and send written confirmation to the assigning attorney.
Perform regular audits to ensure accuracy and prevent conflicts.
Case File Management
Maintain highly organized digital and physical case files following established firm structure and naming conventions.
Ensure all pleadings, correspondence, exhibits, discovery, deposition transcripts, and trial materials are consistently filed and accessible.
Deposition Coordination
Schedule depositions with counsel, witnesses, vendors, and interpreters.
Prepare and serve deposition notices/subpoenas.
Confirm logistics and ensure preparation sessions are calendared.
Client Communication & Support
Communicate professionally with clients regarding appointments, case updates, preparation for depositions, mediations, and trial.
Maintain timely response standards.
Trial Preparation
Assist attorneys in preparing trial binders, exhibit lists, witness lists, jury instructions, and subpoenas.
Coordinate logistics, vendor communication, and delivery of trial materials.
Vendor & Court Coordination
Communicate with process servers, record retrieval companies, court reporters, and court clerks.
Ensure filings and service are completed correctly and documented.
E-Filing & Service
Prepare and submit e-filings through Court systems.
Prepare proofs of service, maintain logs, and file conformed copies.
Requirements
Required Qualifications
Minimum 3 years of California civil litigation experience (Personal injury experience strongly preferred).
Strong understanding of civil procedure, deadlines, and trial preparation workflows.
Proficiency with calendaring, case management systems, and e-filing platforms.
Exceptional organizational skills and attention to detail.
Ability to work independently and anticipate next steps.
Professional communication skills with clients, counsel, and court personnel.
Strong writing, formatting, and document-preparation ability.
Preferred Qualifications
Experience with trial preparation and trial support.
Experience preparing deposition notices, subpoenas, and exhibit packets.
CasePeer familiarity (not required, but a plus).
Ability to manage multiple cases and deadlines in a fast-paced trial environment.
Compensation & Benefits
Competitive salary, commensurate with experience.
Health benefits and paid time off.
Opportunities for professional growth in a trial-centric environment.
Stable, well-structured workflows with clear protocols and expectations.
