Description

American Physical Society


Sales Contract Manager - Publishing

ID: 1488
Location: Remote
Department: Publishing Sales

Responsibilities:

• Oversee contract lifecycle for institutional subscription and special deals. The individual will use manual and technical AI tools to review and revise contracts, additional amendments, and provisions to ensure licensing terms meet APS and industry standards.
• Collaborate with the Sales Support Manager and Support team annually on reviewing and collecting licenses for single-site licenses.
• Handle any inquiries related to contract terms per APS policy and standards.
• Ensure accurate contract data in CRM (Salesforce). Individuals will monitor licensing workflow in CRM and ensure accuracy in data collection.
• Key expert on handling the Licensing AI tool, IVO, and ensuring APS is updated on new releases and licensing SOP are updated.
• Collaborate with internal and external stakeholders to review and resolve licensing terms for special sales deals (Consortia, Open Access, and etc.). 
• Act as the primary point of contact for legal, finance, and sales teams seeking to retrieve agreements or analyze specific contract data. 
• Ensure all single-site user licenses are collected frequently (annually or bi-annually).
• Draft complex license agreement for the Sales team. 
• Licensing reviews will include review of Supplier and Purchase Order terms. 
• Review and ensure license modification inquiries, amendments, and additional provisions meet APS requirements and industry standards. 
• Track special licensing procurement process for consortia, corporate, and government sales. 
• Manage contract records and logistic in CRM database (institutional portal).
• Utilizing standardized legal playbooks and pre-approved clauses to draft licensing agreements. 
• Maintain an updated "clause library" that features pre-approved, legally compliant templates and alternative language for standard negotiations on IVO (third-party AI licensing tool).
• Track expiration dates and maintain automated alerts for renewals.
• Standard administrative tasks (meetings, filing, scanning).
• Other license-related duties as assigned 

Education: 

• Associate degree required (Associated in business administration, finance, marketing, pre-law, LIS preferred.) Bachelor's degree preferred. 
  
  Preferred Education: Paralegal certification. 

Experience, Knowledge, Skills, and Abilities: 

• Minimum of 5 years of experience in contract management, paralegal work or related roles (publishing, contract or library administration).
• Experience at a publishing firm or association is preferred.
• Advanced knowledge of scholarly publishing contracts, licensing, & negotiation.
•  Proficient knowledge of Open Access knowledge & publishing trends.
• Advanced data analysis & software proficiency (CRM, Salesforce, MS Office Suite, Google Suite).
• Excellent customer service & communication skills.
• Exceptional ability to problem-solve, be detail-oriented, independent & collaborative.
• Adaptable to quickly changing schedules and Publishing landscape (licensing terms & deal type) 
• Leveraging CLM resources (AI-Assisted Review) to speed up legal reviews and highlight non-standard deviation. 

Travel:

This position requires up to 10% travel to attend events, and meetings, including travel to APS offices in Long Island, NY; Washington DC; and College Park, MD, as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor. 

Salary:

The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range: $80,800/year - $110,090/year (USD)

Target Starting Range: $80,800/year - $89,890/year (USD)

Work Environment:

As noted above, APS offers a "Remote First" workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time. 


This is Us:

Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Core Values:

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

Our Core Values:

• Scientific Method
• Trust, Integrity, and Ethical Conduct
• Equity, Diversity, and Respect
• Collaboration
• Education and Learning
• Speaking Out

Amazing 2026 Benefit Offerings:

• Flexible schedules and ability to work remotely

• 8% employer-paid retirement contribution

• Investment advisement services: 100% employer paid

• Medical benefits: PPO or HDHP option

• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment

• Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid

• Vision benefits: individual and dependent coverage 100% employer paid

• Basic Life & Accident insurance: employee coverage 100% employer paid

• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage

• Disability insurance:  employee coverage 100% employer paid

• Voluntary Accident & Critical Illness insurance

• Healthcare, Commuter & Dependent care flexible spending accounts

• Vacation: 15 days annually

• Generous holiday leave: 17 paid office closures; includes one week closure at the end of December

• Personal leave: 4 days annually

• Volunteer leave: 1 day annually

• Sick leave: 10 days annually

• Bereavement & Compassion leave: 2 -15 days based on loss

• 12 weeks employer-paid family leave

• College tuition reimbursement plan

• Job related seminar & continuing education 100% employer paid

• Professional Certification/Recertification 100% employer paid

• Training and professional development; access to LinkedIn Learning on-demand courses

• Employee Assistance Program

• Mindfulness Meditation: live and on-demand classes

• APS does not offer relocation assistance/costs

 

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The "Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The "Pay Transparency Non Discrimination Provision," prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. 

 

 

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